Closed Captioning Google Drive videos with CaptionSync is easy. You can request closed captions from your Google Drive account with just a few clicks using our CaptionSync integration. This tutorial describes how to set up CaptionSync's integration with Google Drive.
- Open a support ticket and ask to have your account enabled for the Google Drive integration.
Enabling the integration for a Google account:
- Once you're notified that the feature is enabled, go to Settings -> Google Drive, and click Associate a new Google account:
- An Allow Access to my Google account box will be opened, requesting that permission is given to AST to read from, and deliver results into, your Google Drive account. Click Allow (you will be prompted to log in if you're not already logged into Google):
You'll then see this user listed on Settings -> Google Drive and can start submitting content for captioning. You can add as many Google users as you need.
Submitting Content for Transcription and Captioning:
- Log into your Google account and go to My Drive.
- Make sure that the videos that you want to caption are shared with the setting Anyone with the link can view. There are several ways to set this in Google Drive, but one simple way is to select files (or a folder) and then click Get shareable link. You don't need to save this link; making the videos shareable gives access to CaptionSync and the CaptionSync Smart Player.
- Right-click on the video, or videos, you wish add captions to, and scroll down to Open with -> CaptionSync.
Note that you can only submit content in the MP4, M4V, and MP3 format.
- On the next screen, select the desired turnaround time; choose an exisiting persistent note, if available, or add guidance for the transcriber.
- Add a Purchase Order, if you have a Purchase Order account.
- Click Submit.
Viewing the Status of a Request:
Once we have received your request and the captioning process has started, your Google Drive account will display a status file, based on the name of the file, indicating the progress of your request. The status can be either ast-inprocess.txt, or ast-rejected.txt .
When captions are complete, the status file will show as ast-completed.txt . Unless you have disabled email notifications, you will also receive an email from CaptionSync.
Note: The in process or rejected status files will give you the List ID of your submission.
To see the details of a request, cancel it or to submit a redo, log into CaptionSync and go to Captioning -> Status of Lists -> List ID.
- Log into your CaptionSync account and go to Captioning -> Status of Lists and open the List Details page for your request.
- Generate and/or Launch the Smart Player URL.
- Embed the Smart Player link into an LMS course or a web page.
- Alternatively, you can rename the ast-completed.txt status file with the .vtt ending, and use it as a caption track with your Google Drive videos, as described in our Adding Closed Captions to Google Drive videos tutorial.
Note that if you download your video from Google Drive, it will no longer be associated with the caption track, and so it will not display captions outside the Google Drive platform.
- The ast-completed.txt status file, once renamed with the .vtt ending, it can be downloaded and used on some of the most common video platforms. To learn how to associate your caption file with the media visit our article on How to use my Captioning results.