Closed Captioning with Legacy Panopto

Closed Captioning Panopto videos with CaptionSync is easy using our integration. This tutorial describes how to set up CaptionSync's integration with Panopto.

Tutorial

One-Time Setup:

This tutorial describes setting up Legacy Panopto with CaptionSync. For the newest Panopto integration, please see our other tutorial instead.

Enabling your account for this feature:

  • Log into CaptionSync, go to Settings -> Account Features, select Enable my account for Panopto Integration from the drop-down menu, and click Request Account Feature. You will receive an email updating you about the feature status. Note that if you don't see Panopto on the "Account Feature to Add" drop-down menu, it's already enabled.

Generating the SSH key:

If you are on Windows, follow these instructions...
  • Once you're notified that the feature is enabled, download PuTTYgen and open the app.
  • Set the Parameters, by selecting the DSA radio button, and entering 2048 for the number of bits. Then open the Key menu (at the top), and select Parameters for saving key files. Next to PPK file version, select 2 and click OK. Finally, click Generate, and the Key generation will begin.

PuTTY Gen dialog box

  • When the Key generation is complete, save the private part of your key on your local computer using the Save Private Key button. Do not assign a passphrase to this key. Make sure you save this key in a secure location and make a note of where you save it (you will need to know this in a moment). You may name your key file Panopto.ppk, for clarity.

PuTTY Gen dialog box

  • Back in the PuTTYgen window, the public key text appears in the upper pane on the window -- select all of it and copy it to your clipboard.
  • Now, you can enroll your public key in CaptionSync. Log in to your CaptionSync account and go to Settings -> SSH Keys -> Add Another Key. Paste the key from your clipboard into the new key window; add a description to Note that will allow you to later identify the key. Click Add Key.
  • Once the key is added to your CaptionSync account, it will initially show a status of Pending, but changes to Ready within 5 minutes (reload the page).

Adding the SSH key to your Panopto system:

  • Once the key status show Ready, log into your Panopto system as administrator, go to System, and open the Caption Services tab. Click Enable next to AST CaptionSync:

Image of the Panopto UI

  • Once the service is enabled (may take up to 5 minutes), click Edit:
    • Enter a name for the integration next to Name. We would recommend using the following naming convention, to ensure it is not confused for other captioning services: "CaptionSync" + "the default turnaround time set up in your CaptionSync account". Example: CaptionSync 2-day.
    • Enter your CaptionSync username next to User. This is the same username you use to log into your CaptionSync account.
    • Open the .ppk file saved earlier, copy its whole content and paste it into the Private Key field.
    • Finally, click Save.

Image of the Panopto UI

You should then see the integration listed under the Caption Services tab. To start using the integration, follow the instructions below.

Requesting Captioning and Transcription for all presentations in a folder:

To caption all lectures for a given folder, go to the All Folders page, under System. Click the Settings icon for the folder. On the Settings tab, under the Captions section, choose AST CaptionSync:

Image of the settings of a Panopto folder

This will send out a request for captioning for all sessions in the folder that have not already been captioned. When this option is chosen, all future sessions for this folder will automatically be sent for captioning as soon as the recording is completed and processed.

Requesting Captioning and Transcription for individual presentations:

To caption an existing recording, click its Settings icon. On the Captions tab, choose AST CaptionSync, and then click Order:

Image of the settings of a Panopto entry

The Status will show Captions Requested. Once the captions are available in your Panopto system, the status will show Captions Imported.

To see details of a request, cancel it or to submit a redo, log into CaptionSync and go to Captioning -> Status of Submissions. You may also use the Panopto ID to track the status of your submissions by pasting the ID at the end of the https://web.automaticsync.com/show_details.php?p_id= URL; then copy and paste the URL in your browser.

Viewing Captions:

Once captions are associated with an entry, you can turn them on/off in the Panopto player, by clicking the CC icon:

Image of the Panopto player playing a video 

Clicking the CC icon will also allow you to configure some appearance settings:

Image of the Closed Captioning settings of a Panopto player

The player offers other useful tools that are only available if your session is captioned: you can scrub through the caption text to see what the speaker is saying; and if you click a caption, the player will resume at that point.
The Search feature also allows you to search the text of the session, namely the Captions and the Notes:

Image of the additional features of a Panopto player

Additional Notes:

  • If you have a Purchase Order account, a valid Purchase Order needs to be set before you make any requests from Panopto. If there isn’t a default Purchase Order set, the most recent valid one will be used. If there aren’t any valid Purchase Orders, all captioning requests will be rejected.
  • If you need to make any changes to the captions, log into your CaptionSync account to use our Redo feature. Note that Panopto will not retrieve the Redo results if the original submission was successful; Panopto only picks up Redo results if the original submission failed. So you will need to download the caption file from CaptionSync and manually upload it to the media in your Panopto account.

 

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