Persistent Notes for Live Captioning requests

CaptionSync's Live Captioning feature allows you to keep persistent notes for the captioners. This article shows how.

Our guidance for captioner feature allows you to send notes and specific instructions to the captioners. But, when the notes are the same for several requests and it is cumbersome to add them manually each time, the Persistent Notes can be very useful.

Adding Persistent Notes to your account:

• Go to Settings -> Persistent Notes, and click Add New Persistent Note:

• Add the Title and the notes, and select Live from the Note For drop-down menu. Make sure you use a small Title.
  
  
• Click Add Persistent Note.

• If you have attachments you need to send to the describer, you can make them available online, and then add the link to the file to the Persistent Notes. You can use services like Google Drive, Dropbox, Hightail, etc, and publish your file as "public" and "unlisted". Then paste the URL to your file in the Persistent Notes, and explain what it pertains to.

• You can have as many notes as you need, but only one can be default at a given time (or they can all be disabled). Any notes you add via the respective user interface (in the Comments section) will be added to the Persistent Note active at the time, and all will be sent to the captioner.

• Make sure your notes are up to date and select them according to the request being submitted.

• When you make the Live Captioning request you can select any of your saved notes (or deselect the default) at schedule time, from the Persistent Notes drop-down menu. If you prefer to add guidance for the current request, instead of using any of the existing Persistent Notes, you just need to remove the selection, on that drop-down:

Disabling Persistent Notes:

You can't delete Persistent Notes, but you can edit them and deselect them as default. To ensure they're not associated with any new Live Captioning requests, you just need to uncheck them as default. They will still show as an option in the Persistent Note drop-down menu.

Using Macros:

There are two macros available:

• {FileBaseName}
• {CleanBaseName}

They must match exactly, including the mixed case and the curly braces.

The former substitutes the base filename of the media file you submitted. The latter removes the dashes and the like. For example, if you submitted sci-101-lecture-5.mp4, {FileBaseName} would be sci-101-lecture-5 , and {CleanBaseName} would be sci101lecture5 respectively.

So you might, for example, want to have a note that says:

  Notes can be found at http://10.34.56.1/pdfs/{FileBaseName}.pdf 
with the username "captioner" and password "summer" .

Then, when you submit lecture-0001.mp4, lecture-0002.mp4, summary.mp4 , the notes will be:

  Notes can be found at http://10.34.56.1/pdfs/lecture-0001.pdf 
with the username "captioner" and password "summer" .

  Notes can be found at http://10.34.56.1/pdfs/lecture-0002.pdf 
with the username "captioner" and password "summer" .

 Notes can be found at http://10.34.56.1/pdfs/summary.pdf 
with the username "captioner" and password "summer" .